Intro to Shift
Shift Markets builds innovative trading technology and digital asset infrastructure for clients around the world. For more than a decade, we’ve partnered with exchanges, brokers, and fintech companies across 50+ countries, helping them scale through reliable platforms, smart compliance practices, and a globally distributed team. We thrive in the fast-evolving digital economy and value people who bring energy, organization, and curiosity to their work.

Introduction to the Role
We’re looking for a detail-oriented Legal & Compliance Operations Coordinator to support our growing global legal and compliance teams. This is an ideal role for someone early in their career who is highly organized, process-driven, and interested in legal operations, contract management, and corporate governance within a fintech environment. You’ll play an essential role in managing legal documentation, contract workflows, entity records, and legal spend across 12+ international entities, while supporting the operational efficiency of the legal function.

What You’ll Be Doing

Legal Operations & Contract Management

• Set up and manage DocuSign templates and signature workflows.

• Organize, store, and maintain contracts and legal documents across entities and jurisdictions.

• Manage contract lifecycle intake, including tracking approvals and execution.

• Ensure timely distribution of updated and executed contracts to stakeholders.

• Track and maintain contract compliance, obligations, renewal dates, and expirations.

• Handle incoming and outgoing NDAs, including tracking execution status.

• Oversee contract renewal and expiration management.

• Maintain centralized contract records and naming conventions to ensure accessibility and accuracy.

Entity & Corporate Records Management

• Maintain corporate governance files for global entities (certificates, resolutions, filings).

• Support entity management, including tracking statutory documents and corporate changes.

• Ensure document repositories remain audit-ready and up to date.

Legal Finance, Metrics & Planning

• Support legal invoicing and spend management.

• Create, update, and maintain invoice record systems.

• Track outside counsel invoices and approvals.

• Assist with planning and budgeting for outside counsel spend.

• Support Legal OKRs and metrics tracking, including reporting on contract volume, turnaround times, and spend.
  

Compliance & Regulatory Support

• Provide limited support to compliance workflows, such as organizing documentation and maintaining internal registers.

• Assist with preparation of materials for audits and internal reporting as needed.

• Assist with the management, version control, and distribution of internal legal and compliance policies.

Cross-Functional Coordination

• Work with legal, compliance, operations, and finance teams to ensure timely delivery of documents and information.

• Communicate clearly across departments and time zones to keep tasks moving.

Process Organization & Workflow Support

• Assist in standardizing documentation templates and improving filing structures.

• Flag inconsistencies or missing information to maintain accuracy and readiness for regulatory reviews.

• Support internal onboarding and documentation workflows related to contracts, vendors, and legal processes.

What We Are Looking For

• 1–3 years of experience in legal operations, contract administration, paralegal work, or administrative coordination.

• Strong interest in legal operations and process management.

• Experience with contract tracking, document management, or legal tooling is highly valued.

• Bachelor’s degree preferred; paralegal or legal operations coursework is a plus.

• Excellent organizational skills and attention to detail.

• Comfortable managing high volumes of legal documents.

• Ability to understand and summarize key contract terms.

• Strong communication and time management skills.

• Proficiency with document management tools, Notion, spreadsheets, and e-signature platforms.

• English required.

• Mandarin, Chinese, or Vietnamese are valuable but not mandatory.

Bonus Points

• Experience with contract lifecycle management or legal operations tooling.

• Exposure to entity management or corporate governance.

• Familiarity with legal invoicing or outside counsel management.

• Prior experience in fintech, payments, or regulated industries.

What Shift Offers in Return

• Opportunity to work at the intersection of fintech and payments.

• A collaborative, international team committed to innovation and learning.

• Exposure to complex, multi-jurisdictional regulatory work.

• Strong career growth potential within the legal and compliance team.

• Flexible, globally connected work environment.

This role is the operational backbone of the legal function. Your work ensures that contracts, legal documentation, and entity records are organized, accurate, and accessible when needed. You’ll contribute directly to the company’s ability to manage risk, maintain compliance, and operate efficiently across a global, multi-entity organization.

This job posting is intended for candidates based in Belfast, Northern Ireland.